Protecting Your Privacy – Automated Redaction Made Easy

Protecting Your Privacy with ABBYY FlexiCapture: Automated Redaction Made Easy.

In today’s fast-paced business world, there is a growing need for companies to automate their data processing and document management workflows. One of the most effective solutions for achieving this is.

Why ABBYY FlexiCapture?

ABBYY FlexiCapture is a powerful IDP tool that allows companies to capture, classify, and extract data from a variety of documents, including invoices, purchase orders, receipts, and contracts. One of the most useful features of ABBYY FlexiCapture is its ability to redact sensitive information from documents automatically.

Why is data redaction required?

Data redaction is the process of suppressing sensitive information such as Personally identifiable information (PII), Tax file numbers (TFN) or bank account numbers from a document to protect the privacy and prevent identity theft or other forms of fraud and data breach.

The Office of the Australian Information Commissioner (OAIC) defines a data breach as “when personal information held by an organisation is lost or subjected to unauthorised access, disclosure, or other form of misuse.”

Loss of sensitive information is not limited to malicious acts alone. The causes of data breaches can be broadly classified into three categories:

  1. Malicious or criminal attacks: These include cyber attacks such as hacking, phishing, or ransomware, as well as physical theft or loss of devices or records.
  2. Human error: This can include accidental disclosure of personal information, such as sending an email to the wrong recipient, or failing to properly dispose of records containing personal information.
  3. System faults: This includes technical failures, such as software or hardware malfunctions, or misconfiguration of security settings.

As per OAIC’s Notifiable Data Breaches Reports for 2022, 67% of data breaches occurred due to malicious or criminal attack and 29% occurred due to human error.

  • Source: Office of the Australian Information Commissioner Notifiable Data Breaches Report (2022)

An effective mechanism to minimise the potential harm from a data breach is to redact sensitive from a document. Redaction can also help organisations to comply with privacy regulations, notification requirements from a data breach and PCI Compliance as it may reduce the likelihood that a breach will result in serious harm to affected individuals.

Data redaction should be carried out carefully and thoroughly to ensure that all sensitive information is properly suppressed. Organisations should ensure that they have robust processes and procedures in place for data redaction. This makes the process of redaction a challenging, time-consuming and error-prone process when done manually.

ABBYY FlexiCapture Redaction Capability

With ABBYY FlexiCapture, organisations can completely automate the redaction process, saving time, ensuring accuracy and most of all reducing the risk from storing sensitive information.

Some of the ways ABBYY FlexiCapture can help organisations with redaction:

  • Redact sensitive information automatically: With ABBYY FlexiCapture, companies can create custom rules to automatically redact sensitive information. This not only saves time but also helps to ensure that sensitive information is not accidentally overlooked.
  • Redact information consistently: ABBYY FlexiCapture uses artificial intelligence (AI) and machine learning (ML) algorithms to identify and redact sensitive information consistently across all documents. This reduces the risk of errors and ensures compliance with privacy regulations.
  • Redact information in real-time: ABBYY FlexiCapture can redact sensitive information in real-time as it is being captured, reducing the risk of data breaches and other security issues.
  • Redact information from different types of documents: ABBYY FlexiCapture can redact sensitive information from a wide range of documents, including all PDF/(A), scanned images, and digital files. This makes it a versatile tool for companies of all sizes and industries.
  • Redact manually if required: ABBYY FlexiCapture features a user-friendly interface providing visual verification for documents that pass through the system with low confidence due to poor quality images. This allows an operator to manually redact fields providing even more power and control.

 In Conclusion, ABBYY FlexiCapture is an intelligent document processing tool that can automatically redact sensitive information from various documents. Its automated redaction process saves time, ensures accuracy, and helps organisations comply with privacy regulations and reduce the risk of data breaches.

Are you looking to automate your business processes and improve productivity, efficiency, and accuracy with a versatile tool that can be used by companies of all sizes and industries to streamline their data processing and document management workflows?

Get in touch, our team would love to help.

Written by Vineeth Joseph

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